Payroll Document Processing & Data Entry
Convert paper timesheets, PTO requests, wage garnishments, and payroll adjustments into clean, validated data ready for your payroll system.
The Problem
Manual Data Entry
Payroll teams spend hours manually keying in timesheet data, PTO requests, and wage adjustments from paper forms and emails.
Error-Prone Process
Manual entry leads to costly errors—missed hours, incorrect rates, duplicate entries—that require time-consuming corrections.
Tight Deadlines
Payroll cycles don't wait. Processing backlogs of paper forms under deadline pressure increases stress and mistakes.
What We Do
Digitize & Extract Payroll Documents
We process all types of payroll-related documents:
- Paper timesheets with hours worked, overtime, and job codes
- PTO and leave requests (vacation, sick, FMLA)
- Wage garnishment orders and child support notices
- Commission calculations and bonus authorizations
- Rate change forms and salary adjustments
Validate & Structure Data
We don't just extract data—we validate it against your business rules:
- Verify employee IDs match your system
- Check for valid department and cost center codes
- Flag hours that exceed daily or weekly limits
- Identify missing signatures or incomplete forms
Deliver Import-Ready Files
Output formatted for direct import into your payroll system:
No manual reformatting required—upload and process immediately.
What You Get
Structured Payroll Data
Clean CSV/Excel files with employee ID, hours, rates, dates, and job codes
Validation Report
List of flagged issues, missing data, and items requiring review
Source Document Archive
Digitized copies of original timesheets and forms for audit trail
Fast Turnaround
24-48 hour processing for standard payroll cycles
Common Use Cases
Construction & Field Work
Crews submit paper timesheets from job sites. We digitize and process them for weekly payroll.
Healthcare Facilities
Nurses and staff use paper punch cards or timesheets. Extract hours worked, shift differentials, and overtime.
Temporary Staffing
Process high volumes of client-submitted timesheets for temp workers across multiple locations.
Get started
Share details about your document processing needs and we'll respond with a tailored plan and pricing estimate.